Brown ID Number & Account

• Prior to your first day you will receive an email with your Brown ID number, which is required for activating your Brown account.
• Employees should go to https://myaccount.brown.edu/activate to activate their account.
• Once you have activated your account, log into Workday using your new Brown username and password to complete your onboarding tasks.

Brown ID Card & I-9

• Visit the HR Service Center to present your I-9 documentation and get your Brown ID card. The BBC is located at Page-Robinson Hall, 69 Brown Street, 2nd floor.
• You must complete the I-9 process within 3 days of your start date, otherwise your position may be terminated due to non-compliance.

Building Card Access

• Contact your department administration to request card access to BioMed buildings and specific rooms.  The form must be signed by a department authorized signatory and BioMed Facilities.

Key Access

• Key access can be requested by completing the Key Request Form on the BioMed Facilities website.
• The individual requesting the keys will be contacted with pickup instructions once the request is approved.

Building Map

• This map highlights the buildings you may need to visit.

Parking

• If you are looking to obtain parking on campus, plan to visit the Transportation Office, which is located in Page-Robinson Hall, 69 Brown Street, 5th floor.

Brown Email/Gmail

• Once you receive your Brown ID and activate your Brown account you can set up email.
• Visit myaccount.brown.edu
• Click "Log in and Manage Account"
• If prompted, log in with your Brown username and password.
• On the left menu, click Activate Brown Google Account
• Follow the steps on the screen to complete activation. Click here for complete instructions.
• After activating, your email address will appear on the bottom of your Profile (link on left menu). You can log into your email at gmail.com.

Orientation

• BioMed Human Resources will provide dates for both University Orientation and BioMed Orientation in the Onboarding email sent to new employees.
• University Orientation introduces you to leadership at the University level and provides a benefits overview. New employees must register for the University Orientation in Workday via a task assigned within the 2 weeks following their start date.
• BioMed Orientation is specific to the Division of Biology & Medicine and provides a deeper dive into other employee programs and benefits. BioMed Human Resources will send an email invitation to new employees within a few days before the next session date after following their start date.
• We look forward to meeting you! 

• Brown Acronyms
• Brown Benefits Decision Guide 2025
• Benefits Eligibility & Contribution Schedule

• Brown University Parking Lots and Shuttle Routes
• Brown University Shuttle Tracker: Brown University Shuttle is a safety-oriented transportation service offered to the Brown community – students, faculty, and staff of Brown and hospital affiliates who have a Brown ID.

• Entering Time Worked in Workday Job Aid
• Non-Exempt Employment and Timekeeping Guidelines